Rental, delivery, setup, and teardown of event furnishings and equipment for a U.S. Coast Guard ceremony at Birmingham Southern, Birmingham, AL

The U.S. Coast Guard, under the Department of Homeland Security and managed by the Special Mission Training Center in Camp Lejeune, NC, has awarded a firm fixed-price contract for the rental, delivery, setup, and teardown of event furnishings and equipment for a ceremony at the U.S. Coast Guard Training Center in Birmingham, Alabama. The contract, identified by solicitation number 75110PR260016906, is a total small business set-aside under NAICS code 532289 with a size standard of $12.5 million, requiring all offerors to be certified small businesses in SAM and to complete postaward representations regarding their socioeconomic status. Performance is strictly time-bound with setup required by June 3, 2026, at 12:00 p.m. Central Time, and teardown completed by June 6, 2026, at the same time; equipment must remain available 24/7 during this window. Deliverables include 160 guest chairs, a 24'W x 16'D x 24'H stage with stairs and skirting, a backdrop curtain, podium with wireless microphone, two powered speakers, ten stage chairs, and two quiet fans, all to be installed per an approved floor plan and inspected by the Government’s Designated Technical Representative at the site. The contract mandates full compliance with a comprehensive set of FAR and HSAR clauses governing performance, safety, security, and administrative processes. Technical approach, past performance, and price are evaluated using a trade-off methodology, allowing award to the proposal offering the best overall value rather than the lowest price. The contractor must submit proposals in three volumes—price, technical approach capped at 30 pages, and past performance records from two recent similar contracts—via the Invoice Processing Platform (IPP) in electronic format only. Key personnel requirements designate a Project Manager who must be fluent in English, available during business hours, and approved for substitution. Contractor personnel must wear government-issued badges on-site, complete annual IT security training within 30 days of award, and adhere to strict identification and access protocols. Packaging follows F.O.B. Destination terms, and all items must arrive in good working order with proper origin labeling. Payment is processed exclusively through IPP, and the Contracting Officer, John H. Caicedo, is the sole point of contact for administration. The contractor assumes full responsibility for liability, insurance, safety compliance, and