Rental, delivery, setup, and teardown of event furnishings and equipment for a U.S. Coast Guard ceremony at Birmingham Southern, Birmingham, AL

The contract involves the rental, delivery, setup, and teardown of event furnishings and related equipment for a formal U.S. Coast Guard ceremony to be held at Training Center Birmingham Southern, Alabama, from June 3 to June 6, 2026. This solicitation, identified by number 75110PR260016906, is a total small business set-aside under NAICS code 532289, with a size standard of $12.5 million. It requests commercial services for items such as stage, podium, audio system, chairs, tables, and now includes a newly added requirement for a stage backdrop curtain, either black or royal blue, to be installed behind the stage to enhance the professional appearance of the ceremony. All proposals must reflect this update, and offerors must submit detailed quotes including their technical approach, past performance, and pricing, with prices held firm for 60 days. The solicitation places a strong emphasis on an organized site visit scheduled for May 21, 2026, allowing potential vendors to inspect the venue and verify quantities before submitting their bids. The award will be made on a best-value basis considering technical merit, past performance, and price. Vendors must comply fully with all requirements, including providing certifications and representations via the System for Award Management (SAM). The contract will be awarded as a firm-fixed-price agreement, with the government intending to evaluate and award without discussions but reserving the right to negotiate if necessary. The anticipated award date is approximately 10 days following the submission deadline of May 25, 2026, with only one purchase order planned. The government also retains the right to modify or withdraw portions of the requirement to control costs or feasibility before awarding the contract.