RFP 2026-20-7 Campus snack vending

Eastern Oregon University is seeking proposals for RFP 2026-20-7, Campus snack vending, to select a contractor to install, operate, and manage snack food vending services across EOU campus locations in La Grande, Oregon. The solicitation was posted on July 20, 2026, by the Residence Life office and is set up as a SLED procurement under NAICS 445132. The contract is expected to run from about October 1, 2026 through September 30, 2030, with an option for a one-year extension based on successful performance. There is no set contract value because compensation is structured around proposer-submitted pricing, including a fixed or flat commission percentage based on gross monthly sales, a guaranteed flat monthly or annual utility fee, or a combination of those approaches. Proposals are due by August 14, 2026 at 3:00 p.m. PT, and the contract description also notes a response deadline of October 16, 2026. All submissions must be sent by email to Jordan Withers, who is identified as the sole point of contact, and the email subject must read “Response to RFP #2026-20-7.” The solicitation requires confirmation of electronic receipt before the deadline. The selected contractor will be responsible for delivering, unboxing, assembling, placing, stocking, maintaining, and servicing vending machines at various EOU facilities, with operations to be ready by October 1, 2026 unless otherwise agreed. Machines must accept cash, major credit and debit cards, and contactless payment methods such as Apple Pay and Google Pay. EOU requires at least 15% of each machine’s snack offerings to meet its Healthy Vending Criteria, including limits of 200 calories, no trans fat, no more than 10% of calories from saturated fat, and no more than 200 mg of sodium per package. Each machine must also consistently include at least one gluten-free, one vegan/plant-based, and one nut-free option, clearly identified with color-coded labels or decals, and must include refund instructions. Cold beverages and refrigerated fresh foods are excluded. The contractor must provide a detailed delivery and placement plan using protective equipment to prevent damage to campus property, maintain food safety and professional standards, restock and monitor inventory regularly, and send technicians to malfunctioning machines within 24 business hours. Financial reporting and remittance are required quarterly, with gross sales reports emailed to reslife@eou.edu and physical commission checks mailed to the Residence Life and