This Solicitation opportunity from Texas was posted on October 17, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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RFP #715-26-01 Event Production Services

Closed

RFP715-26-01State & Local

Submission Closed11/05/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 541922

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Solicitation # FA252127QB023

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AI Contract Overview

The contract involves providing comprehensive event production services for Prairie View A&M University, supporting major campus events such as commencement ceremonies and other high-profile productions throughout the academic year. The scope includes pre-event planning, technical site surveys, lighting and audio-visual system design, on-site setup, live video production, editing, and post-event breakdown, all performed in accordance with university standards, accessibility requirements, and federal safety regulations. The anticipated contract duration is three years, with options for two additional one-year renewals, and the total contract value is estimated between 500,000 and 2 million dollars, although no specific pricing details are provided in the documentation. The procurement process emphasizes a best value selection, evaluating proposals based on experience, cost, methodology, references, and responsiveness, with a weighted scoring system. The contract is governed primarily by Prairie View A&M University’s standard terms and conditions, Texas state laws, and specific statutory requirements such as non-discrimination, HUB participation, and anti-boycott certifications. The agreement stipulates strict compliance with federal and state accessibility standards, OSHA safety standards, and employment verification if federal funds are involved. Contract administration and payment will be managed through the university’s procurement office, with no explicit mention of federal FAR clauses or specific contract type; instead, the process relies on university policies and Texas law. Proposals must be submitted by November 5, 2025, in a specified format, including hard copies and a PDF on a thumb-drive, with detailed instructions on content, page limits, and submission procedures. The contract also incorporates unique clauses related to conflict of interest disclosures, HUB subcontracting efforts, and certifications regarding debarment, immigration compliance, and non-discrimination, ensuring compliance with applicable laws and ethical standards.