This Solicitation opportunity from North Carolina was posted on July 11, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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RFQ for Voter Registration Compliance Mail Outreach and Data Collection

Closed

Doc1635009388State & Local

Submission Closed07/16/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 541910

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POSTED

8 days ago

DEADLINE

in 2 months

AI Contract Overview

The contract relates to a voter registration compliance initiative mandated by the federal Help America Vote Act (HAVA), which requires new registrants to provide either a Driver License number, the last four digits of their Social Security Number, or indicate the absence of both. Due to previous instructional shortcomings, some voters registered without providing these identifying numbers, leading to non-compliance issues. The state corrected its registration application in January 2024, but in 2025, the Department of Justice filed a lawsuit against the State Board of Elections for failing to ensure registration records contained the necessary identifying information. To address this, a project has been launched to send letters to voters with incomplete registration records, offering them a way to provide the missing data via a preaddressed, prepaid envelope, thereby aiding the state in achieving compliance and resolving legal challenges. The solicitation, titled "RFQ for Voter Registration Compliance Mail Outreach and Data Collection," was posted on July 11, 2025, with a response deadline of July 16, 2025. Managed by the North Carolina State Board of Elections, the project has a budget range between $500,000 and $2,000,000 and aims to facilitate data collection and legal compliance through targeted mail outreach. The initiative is part of broader efforts to align state records with federal requirements and address outstanding lawsuits, ensuring that voter registration data meets the necessary legal standards. The primary contact for this project is Lisa Berot, reachable via email at [email hidden].

General Info

Agency

North Carolina → STATE OF NC - BOARD OF ELECTIONS

NAICS

541910 - Marketing Research and Public Opinion Polling

Place of Performance

NC, USA

Set-Aside

NONE

Documents

RFQ WS1635009365 - NCSBE Registration Repair

rfq

High

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.

Timeline

PhaseClosed

PostedJul 11

Solicitation

Response DeadlineJul 16

Deadline has passed

Submission Closed

07/16/2025, 12:00:00 AM UTC

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Organization & Contact Information

AgencyNorth Carolina → STATE OF NC - BOARD OF ELECTIONS

Contacts1 person available

OfficeN/A

Organization / Agency

North Carolina → STATE OF NC - BOARD OF ELECTIONS

Office AddressN/A

Contacts

Lisa BerotNCSBE Official

contact@example.gov

Full Description

The federal Help America Vote Act, or HAVA, which took effect in 2004, requires any new registrants to provide a Driver License number, the last four digits of their Social Security Number, or to indicate that they do not have either number. However, in years past, the state used a voter registration application with instructions that did not make clear that these numbers were required, leading some voters to register without providing a driver’s license number or the last four digits of their Social Security number. The registration application was corrected in January 2024. In 2025, the Department of Justice sued the State Board of Elections (SBE) stating it was in violation of federal law by failing to ensure voter registration records contained identifying numbers. As a result of the lawsuit, this project was initiated to mail letters to voters whose voter registration records are without a driver’s license number or the last four digits of their Social Security number. There will be a section on the letter to allow voters to provide data regarding the missing information. The letter will also instruct the voters on how to provide the information to the county board of elections, including using an enclosed preaddressed, prepaid envelope. This effort will facilitate bringing the state into compliance with a recent NC Court of Appeals order and ultimately resolve outstanding lawsuits regarding these registrations.