This Solicitation opportunity from New York was posted on October 15, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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special events 2026

Closed

43-2025State & Local

Submission Closed12/04/2025, 04:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 532289

New

SLED

Event Equipment Rental and SetupThis subcontract agreement involves the supply and installation of temporary infrastructure for prime contractors supporting the Power Authority of New York for the 2027 Supplier Diversity Expo. The scope of work includes the delivery, setup, and teardown of essential event furniture and equipment, specifically tables, chairs, linens, booth partitions, and AV equipment, to be delivered and installed at the WPO Westchester site. The contract is categorized under NAICS code 532289 for event equipment rental and setup. To ensure compliance and safety during on-site installation, the contractor is required to maintain general liability insurance. The solicitation was posted on October 26, 2026, to facilitate the necessary logistical support for the upcoming expo.

Power Authority of New York

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DEADLINE

Climate-Controlled Storage ServicesThis subcontract for Climate-Controlled Storage Services supports the State of Alaska Department of Public Safety by providing secure, heated warehouse space for household goods related to Trooper relocation projects. Located in Anchorage, the facility must adhere to all safety and fire codes, featuring comprehensive fire protection systems including sprinklers, alarms, and extinguishers, as well as a managed pest control program. The primary objective is to provide prime contractors with a reliable environment for the temporary storage of goods for durations of up to 30 days. This specialized service ensures that relocated items are kept in a climate-controlled and secure setting to maintain their condition during the transition process.

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Commercial Tent and Canopy Equipment SupplierThis subcontract agreement establishes a partnership for the supply and rental of commercial-grade temporary shelter structures to support prime contractors on emergency response projects for the City of Pompano Beach. The scope of work includes the provision of frame tents, pole tents, canopies, sidewalls, and necessary anchoring systems, along with essential life-safety equipment such as exit signs and fire extinguishers. All delivered equipment and accessories must be transported to designated sites and utilize flame-resistant materials that strictly adhere to the Florida Building Code and Florida Fire Prevention Code. Managed by the Procurement and Contracts agency in Florida, this opportunity is categorized under NAICS code 532289. Interested parties must submit their responses by the deadline of December 3, 2026. The contract ensures that emergency response infrastructure meets all regional safety and regulatory standards to provide secure temporary sheltering during critical city operations.

Procurement & Contracts

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DEADLINE

Furniture and Equipment Storage ServicesThis subcontract for Furniture and Equipment Storage Services provides secure warehouse space for prime contractors working on California Air Resources Board projects. The scope of work includes both temporary and long-term storage solutions utilizing industrial racking systems and vault storage to manage inventory and ensure the secure storage and retrieval of assets. To qualify for this engagement, providers must maintain necessary warehouse insurance and hold specific security certifications. Interested parties should note that the response deadline for this opportunity is November 9, 2026, and the services fall under NAICS code 532289.

State Air Resources Board

POSTED

DEADLINE

Business Equipment Rental ProviderThis subcontract opportunity is for a Business Equipment Rental Provider to support prime contractors on City of Monterey conference center projects. The selected provider will be responsible for supplying and maintaining a variety of business office equipment, including copiers, scanners, fax machines, and printers, for both clients and exhibitors. Key deliverables include the timely delivery of functioning equipment to the site in Monterey, California, and the provision of ongoing technical support to ensure all devices remain operational throughout the duration of the events. The solicitation was posted on October 21, 2026, with a response deadline of November 19, 2026. Operating under NAICS code 532289, this contract focuses on the essential logistical and technical support required to maintain business operations within the conference center environment.

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DEADLINE

Event Production and Equipment RentalThis subcontract for Event Production and Equipment Rental supports prime grantees of the DC Department of Small and Local Business Development for the H Street Northeast Corridor project in Washington. The selected provider is responsible for the supply, delivery, and installation of essential physical infrastructure, including stages, PA sound systems, lighting, tents, tables, chairs, and portable generators, ensuring all equipment is fully operational for event activation. The contract requires the provider to maintain general liability insurance specifically for installations in public spaces. Interested parties must respond by November 25, 2026, regarding this opportunity which falls under NAICS code 532289.

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POSTED

DEADLINE

Audio-Visual Equipment RentalThis subcontract for Audio-Visual Equipment Rental supports prime contractors managing event projects for the Texas Office of the Governor. The selected provider is responsible for supplying and renting professional AV hardware, including sound systems, microphones, projectors, and screens, in strict accordance with established event production plans. All equipment must adhere to the Acceptable Quality Level defined by office staff to ensure fully functional hardware throughout the duration of each conference. The opportunity was posted on October 16, 2026, with a response deadline of November 16, 2026. Classified under NAICS code 532289, the contract falls under the jurisdiction of the Texas Executive agency for the Governor. Interested parties can find further details through the provided smartbuy portal link.

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DEADLINE

Conference Furniture and Room Layout SuppliesThis subcontract for Conference Furniture and Room Layout Supplies supports prime contractors managing professional learning projects for the Putnam County School District. The scope of work involves the delivery, setup, and configuration of furniture for 10 to 15 breakout rooms, as well as providing essential items for general sessions, including podiums, registration tables, and lounge seating. Required equipment includes folding tables, ergonomic conference chairs, and room dividers, all of which must be installed according to the specific layouts provided by the coordinator. Managed by the Florida Purchasing agency, the opportunity was posted on October 16, 2026, with a response deadline of November 9, 2026. The project falls under NAICS code 532289, focusing on the specialized provision and arrangement of furniture to facilitate educational and professional training environments.

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DEADLINE

Event Furniture and Linen SupplyThe Event Furniture and Linen Supply subcontract, managed by DAS Procurement for the state of Connecticut, involves providing essential rental inventory for prime contractors operating on Connecticut Department of Energy and Environmental Protection state park projects. The scope of work includes the delivery, staging, and pickup of tables, chairs, silverware, glassware, and industry-standard clean linens and tableware directly at event sites. Qualified providers must possess a standard business license and the necessary logistics capabilities to handle the transport and staging of equipment. This opportunity was posted on October 15, 2026, with a response deadline of November 14, 2026. Interested parties can find further details through the CTSource Bid Board.

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DEADLINE

Musical Instrument and Backline Equipment SupplyThis subcontract for the City of Austin involves the supply of musical instruments and amplification for prime contractors managing event projects. The scope of work includes the delivery, setup, and tuning of backline equipment such as keyboards, amplifiers, and drum kits, ensuring all gear is ready for sound checks and strictly adheres to the specifications provided in technical riders. The agreement requires full compliance with the Americans with Disabilities Act and the Drug Free Workplace Act. Operating under NAICS code 532289, the provider is responsible for the end-to-end staging of equipment to support the technical requirements of various city-sponsored events.

POSTED

DEADLINE

Cold Chain/Medical Food Storage Facility (Utah)This subcontract opportunity is for a Cold Chain/Medical Food Storage Facility located in Utah to support prime contractors working on Utah Department of Health and Human Services WIC projects. The selected provider must maintain a climate-controlled warehouse within the state, utilizing industrial temperature monitoring systems to prevent spoilage and ensure strict adherence to government and industry regulations for medical food storage. The primary scope of work involves providing secure, temperature-compliant storage and comprehensive inventory management. The solicitation was posted on October 14, 2026, with a response deadline of November 11, 2026. This requirement falls under NAICS code 532289 and is managed by the state of Utah. Interested parties can find further details and submission guidelines through the provided Bonfire hub link.

POSTED

DEADLINE

Festival Equipment Rental ServicesThe Festival Equipment Rental Services subcontract is issued by the Illinois Department of Commerce and Economic Opportunity to support prime contractors who have received Tourism Attraction Development/Improvement Grants. The scope of work involves providing temporary infrastructure for festival activities, specifically focusing on the rental, delivery, setup, and removal of staging, tents, audio-visual equipment, and portable power solutions. Interested parties must submit their responses by November 13, 2026. This opportunity falls under NAICS code 532289 and is designed to ensure that festival events have the necessary equipment and logistical support for the duration of their operations.

Department Of Commerce And Economic Opportunity

POSTED

14 days ago

DEADLINE

in 17 days

General Info

Agency

New York → Town of Ramapo

NAICS

532289 - All Other Consumer Goods Rental

Place of Performance

VARIOUS, All NYS counties, NY, USA

Set-Aside

NONE

Documents

Town of Ramapo Special Events Bid Document December 2025

19 pages · ifb

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedOct 15

Solicitation

Response DeadlineDec 4

Deadline has passed

Submission Closed

12/04/2025, 04:00:00 PM UTC

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Organization & Contact Information

AgencyNew York → Town of Ramapo

Contacts2 people available

OfficeN/A

Organization / AgencyNew York → Town of Ramapo

Office AddressN/A

Contacts

PRINCIPAL SENIOR PURCHASING CLERK TYPIST237 Route 59

contact@example.gov

+1 (555) 000-0000

PRINCIPAL SENIOR PURCHASING CLERK TYPIST237 Route 59

contact@example.gov

+1 (555) 000-0000

Full Description

special events for town of ramapo 2026 Service-Disabled Veteran-Owned Set Aside: No Minority Owned Sub-Contracting Goal: 100% Women Owned Sub-Contracting Goal: 100% Service-Disabled Veteran-Owned Business Contracting Goal: 100% Disadvantaged Owned Sub-Contracting Goal: 100% Due date:12/04/2025 11:00 AM Contract term: 1 YEAR County(ies): All NYS counties Location: VARIOUS Business entities awarded an identical or substantially similar procurement contract within the past five years: none