UPS Preventive Maintenance Services

The Department of Veterans Affairs, through Network Contracting Office 1, is conducting market research under Solicitation Number 36C24126Q0455 to identify qualified vendors capable of providing Uninterrupted Power Supply Preventive Maintenance Services at the Jamaica Plain VA Medical Center in Massachusetts. This sources-sought notice is not a solicitation for quotes or a pathway to contract award; no reimbursement will be provided, and respondents will not be notified of evaluation outcomes. The focus is on gathering information about potential sources, their size classifications, and capability to perform biannual preventive maintenance, emergency repairs within a two-hour response window, software updates, battery testing, and environmental monitoring per manufacturer specifications, with all work conducted in compliance with VA Handbook 6500.6 and without handling or storing sensitive VA data. Responses are limited to eight pages in Microsoft Word or PDF format and must be submitted by May 1, 2026, to subrena.winfield@va.gov with the subject line referencing RFI #36C24126Q0455. The requirement is classified under NAICS code 811310, and the government is evaluating potential for a future set-aside among Service-Disabled Veteran-Owned Small Businesses, Veteran-Owned Small Businesses, or Small Businesses. Respondents must provide their Unique Entity Identifier, CAGE Code, and self-certify their small business and socioeconomic status through a required Sources Sought Worksheet, with additional verification mandated for those claiming veteran-owned status through the VetBiz Registry. Contractors must adhere to strict facility access protocols, including obtaining VA-issued photo badges, and are prohibited from performing hardware upgrades or modifying equipment beyond firmware and software updates. The anticipated contract award, if issued, would have a five-year period of performance including a base year starting June 30, 2026, and four one-year options, with emergency repairs capped at $5,000 per task but requiring prior written approval. No formal contract clauses, evaluation factors, pricing, or delivery terms are included as this is strictly a market research vehicle to determine vendor availability and socioeconomic fit for future procurement actions.