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Integrate GSA eBuy with CLEATUS (MAS, 8(a) STARS III, VETS 2, Alliant 2, OASIS+)

Bring new GSA eBuy RFQs straight into CLEATUS so your pipeline updates automatically. Works for MAS, 8(a) STARS III, VETS 2, Alliant 2, and OASIS+ task orders.

This integration brings new General Services Administration (GSA) eBuy requests for quotes (RFQs) into CLEATUS for matching, alerts, and proposal support. You do not have to watch eBuy by hand. eBuy is the ordering portal for the GSA Multiple Award Schedule (MAS) and for the major GSA governmentwide acquisition contracts: 8(a) STARS III, VETS 2, Alliant 2, and OASIS+. Holders of any of those vehicles can use this integration to receive task orders automatically.

Or just ask CLEATUS

Which of my GSA eBuy RFQs close this week?

What else the agent can do

Who this is for

Vendors who receive opportunities through GSA eBuy and want those RFQs in CLEATUS for matching, alerts, and proposal support.

What you'll need

  • An active GSA eBuy account, with a Federal Acquisition Service ID (FAS ID).
  • Permission to add or edit points of contact (POCs) for your GSA Schedule categories and Special Item Numbers (SINs).
  • A DATA + AI + Automations plan or higher.
  • The CLEATUS integration email for your company. The GSA eBuy integration page in CLEATUS shows it.

Setup (5 to 10 minutes)

1. Open the GSA eBuy integration in CLEATUS

Open Settings in the sidebar, then Integrations. Under Contract Vehicles, find the eBuy card and click Set up. Under Your Integration Email, click Copy.

2. Open your GSA eBuy profile

Click Open GSA Profile on the CLEATUS integration page. You can also sign in to eBuy directly.

3. Add CLEATUS as a point of contact

  1. In eBuy, go to My Profile: https://www.ebuy.gsa.gov/ebuy/seller/profile.
  2. Go to the category that you want to receive RFQs for. Add a new POC and paste the CLEATUS integration email from step 1.
  3. Repeat for each category or SIN that you want to receive RFQs for.
  4. Save your changes.

4. Wait for the connection

After you save, the status on the CLEATUS integration page changes from Not Connected to Setting up while CLEATUS finishes the connection. A few minutes later, it changes to Connected. You do not need to do anything else.

If the status is not Connected after 24 hours, confirm that the integration email is still a POC for the correct categories and SINs. If it is, contact support.

5. Receive RFQs automatically

When the status is Connected, new RFQs appear in CLEATUS as soon as GSA publishes them. You get RFQs only for the categories and SINs where you added the CLEATUS POC. CLEATUS also sends you email notifications for new RFQs.

Where to find your RFQs

  • Contracts > Recommended: click the GSA eBuy pill to see your task orders. Use Sort by to order them by deadline, posted date, or the date they arrived.
  • Contracts > Imported Contracts: open the GSA eBuy tab. Filter the list by response deadline or posted date, and use the display options to show or hide pipeline, archived, and pending items.

Imported Contracts opens on the My Contracts tab, which does not list GSA eBuy RFQs. Open the GSA eBuy tab to see them. On the eBuy integration page, View Imported Contracts opens the GSA eBuy tab directly. A search in the Imported Contracts search box covers every tab. To import a contract yourself, see Importing a Contract.

On the GSA eBuy tab, you can ask CLEATUS about your RFQs, for example which ones close first. The answer includes the closing time and time zone.

Security and permissions

  • The integration email is unique to your CLEATUS company.
  • CLEATUS never uses your own FAS ID and never asks for its password.
  • CLEATUS uses data from GSA eBuy to fill in opportunities in CLEATUS. CLEATUS does not submit quotes. It does not change your eBuy account, other than the POC entry that you added.
  • To remove the integration, delete the POC from eBuy (see the next section).

Troubleshooting

  • The status is Connected, but no RFQs arrive. eBuy sends RFQs only for the categories and SINs where the CLEATUS POC is listed. Your eBuy account must also be on at least one contract vehicle. Add the integration email as a POC under each applicable SIN.
  • The eBuy card is locked. The GSA eBuy integration needs a DATA + AI + Automations plan or higher.

Disconnect or change the integration

  • Disconnect: in GSA eBuy, remove the CLEATUS integration email from the POC list for each category and SIN. New RFQs stop importing.
  • Change companies: copy the integration email from the target CLEATUS company and repeat the setup steps.