2026 Offutt AFB Air Show - Event Tent Rentals

The 55th Contracting Squadron at Offutt Air Force Base is seeking small business vendors to provide and install event tents for the 2026 Defenders of Freedom Air and Space Show, with all work constrained to a strict schedule spanning August 6 to 9, 2026. The requirement includes four specific tent sizes: a 40ft x 80ft command tent, a 40ft x 75ft STEM tent, a 40ft x 135ft FSS Sponsor tent, and three 15ft x 30ft security tents. All tents must be delivered no later than 3:00 PM CDT on August 6, fully installed by 8:00 AM CDT on August 7, and removal must not commence until after 3:00 PM CDT on August 9. Surface-specific anchoring is mandated: grass installations require earth anchors and coordination with the 55th Civil Engineering Squadron for dig permits, while concrete installations require concrete or water ballasts with no drilling permitted. All tent designs must be tasteful, avoiding any commercial or carnival appearance, and must be pre-approved by Airshow staff through submitted photographs. Contractors must comply with comprehensive security, operational, and safety protocols. All personnel requiring base access must undergo background checks via NCIC-III and TSDB databases in accordance with AFI 10-245 and AFMAN 31-113, with full identifying information submitted at least three days prior to arrival. Foreign nationals require prior coordination with the 55th Wing Installation Protection Office. Personnel must carry valid identification at all times, adhere to Force Protection Condition directives, and are prohibited from bringing weapons, explosives, or drugs onto the installation. Operations Security measures strictly forbid disclosure of any installation-related information, and violations may lead to disqualification from future contracts. Chemicals used in tent maintenance must be non-toxic and non-corrosive, with Material Safety Data Sheets provided and certified. Contractors are also required to maintain liability insurance covering bodily injury and property damage. The solicitation is a total small business set-aside under NAICS code 532289 with no pricing information included, as it is a sources-sought notice. Proposals must be submitted via email to the designated point of contact by June 2, 2026, and no formal proposal structure, page limits, or electronic submission portal is specified.