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Beneficiary Data Entry and Record Maintenance

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State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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This subcontract for the California Human Resources agency involves the manual data entry of qualified beneficiaries and the maintenance of records for prime contractors regarding County of Solano COBRA and FSA administration projects. The selected provider will be responsible for processing Year-to-Date reports and managing confidential records through secure database systems in strict accordance with Welfare and Institutions Code sections 10850 and 11478.1. Due to the sensitive nature of the data, all personnel are required to undergo background checks. The primary deliverables include an updated beneficiary database and comprehensive YTD reports. This opportunity, categorized under NAICS code 561110, was posted on August 17, 2026, with a response deadline of October 6, 2026.

General Info

Subcontract for California HR agency providing COBRA and FSA data entry and record maintenance.

Agency

California → Human ResourcesView Agency

NAICS

561110 - Office Administrative ServicesView NAICS

Place of Performance

CA, USA

Set-Aside

NONE

Documents

This scope was carved out of 949-0811-27.

The full solicitation package (7 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Comprehensive COBRA and CAL-COBRA Administration

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Timeline

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Organization & Contact Information

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AgencyCalifornia → Human Resources
ContactsNo contacts available
OfficeN/A
Organization / Agency
California → Human Resources
View Agency Profile
Office AddressN/A
ContactsNo contact information available

Full Description

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Performs manual data entry of qualified beneficiaries and maintains records for prime contractors on County of Solano COBRA/FSA administration projects. Processes Year-to-Date reports and maintains confidential records per Welfare and Institutions Code sections 10850 and 11478.1 using secure database management systems. Requires personnel background checks. Delivers an updated beneficiary database and YTD reports.

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Same NAICS industry code

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Same awarding agency

NAICS: 524292
SLED
Comprehensive COBRA and CAL-COBRA Administration
Solicitation # 949-0811-27
The County of Solano is seeking a qualified third-party administrator to provide comprehensive COBRA and Cal-COBRA administration services for up to 3,300 benefit-eligible employees, with an average of 120 monthly participants. The selected vendor is responsible for the full lifecycle of continuation coverage, including issuing mandated election notices, processing enrollments, managing premium billing and collections, coordinating with carriers, and providing bilingual support and secure online self-service tools. The contract emphasizes strict regulatory compliance with HIPAA, federal, and state laws, requiring the administrator to maintain protected health information and provide the County access to records within five days of a request. The administrative framework includes a detailed fee schedule featuring a base monthly administration fee of 0.38 per PEPM, annual fees of 500 dollars, and various transactional charges for data entry, notice mailing, and professional services. While the original solicitation estimated costs not to exceed 48,000 dollars for a two-year term, subsequent amendments to the agreement with Navia Benefit Solutions increased the contract maximum from 36,000 dollars to 83,200 dollars, with a term extending through December 31, 2026. The agreement is subject to general and special terms, including a 30-day termination notice, a potential 90-day extension, and extensive insurance requirements for professional liability, cyber liability, and general liability. Award selection is based on best value and the most advantageous proposal to the County and the public.
Pharmacy Benefit Management and Other Third Party Administration of Insurance and Pension Funds

POSTED

24 days ago

DEADLINE

in 25 days
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