RFP-KSD-270000000165-1 | 2026 Kent ISD Docuware RFP

Kent Intermediate School District is soliciting proposals for the 2026 DocuWare Project to implement an online document management and workflow solution. The primary objective is to migrate the organization from its current on-premise OnBase system to a DocuWare cloud environment. The scope of work includes professional services for implementation, data migration of documents and metadata, configuration of forms and workflows, and the provision of ongoing training and support. The solution must adhere to strict security and privacy standards, including FERPA, the Michigan Social Security Privacy Act, and Revised School Code Section 1136, while ensuring 99 percent data availability and robust encryption and access controls. Bidders must provide itemized pricing for both three-year and five-year terms, covering software licensing, storage, implementation, and professional services. Proposals are due by 1:00 pm on November 9, 2026, and must be submitted in a sealed envelope to the Kent ISD office in Grand Rapids, Michigan. Mandatory submission requirements include a sworn and notarized familial relationship disclosure statement and an affidavit of compliance with the Iran Economic Sanctions Act. Kent ISD reserves the right to limit bidding to Michigan-based businesses and will award the contract based on the best interest of the district, evaluating the technical approach, pricing, and the qualifications of the proposed implementation team.