Telematics Japan Installations

This solicitation, numbered 47QMCA26Q0058, is a combined synopsis and request for quotes for commercial telematics installation services across multiple military and government locations in Japan, issued under FAR Part 12 as a firm-fixed-price Blanket Purchase Agreement. The contract requires the contractor to provide all personnel, tools, materials, and logistics necessary to install Geotab GO9 telematics devices on a diverse fleet of vehicles—including sedans, light, medium, and heavy-duty trucks, buses, and specialty vehicles—at both government facilities and private locations throughout Japan, with installations also permitted pre-delivery at supplier sites. The period of performance extends from on or before August 13, 2026, through January 31, 2029, with an option to extend services for up to six additional months. The place of performance is defined in Appendix A, and delivery is F.O.B. destination. The contractor is responsible for all travel costs and must comply with stringent security and identity verification protocols, including Personal Identity Verification (PIV) requirements for access to military installations. All pricing must be submitted in U.S. dollars via Microsoft Excel, and proposals must adhere to strict format guidelines, including three volumes: a signed cover letter, a technical capability statement (max 10 pages), and a past performance summary (max 5 pages). The solicitation prohibits the use of generative AI in quote preparation and requires full compliance with SAM.gov registration, UEI inclusion, and specific certifications regarding payments, whistleblower rights, human trafficking, privacy training, and prohibitions on internal confidentiality agreements. The award will be made on a lowest price technically acceptable basis to a responsible offeror that meets all Government requirements, with technical acceptability serving as a mandatory pass/fail gate. The Government intends to establish a single-award BPA, with contract line-item numbers specified in the schedule, including optional quantities for additional installations. Invoicing must be submitted electronically by the 26th of each month for the prior month’s services, accompanied by a detailed CSV or XLS file containing mandatory data elements such as CLIN, VIN, device serial number, GSA license plate, and payment terms. Contract administration is overseen by the Contracting Officer Charlene Cardenas and the Contracting Officer’s Representative William Toth, who will coordinate a mandatory virtual project kick-off meeting within two weeks of award to review terms, technical requirements, management protocols, and reporting procedures. The contractor must implement