Photography And Videography Services

Humble Independent School District (Humble ISD) is soliciting proposals under RFP 2025-107E for recurring Photography and Videography Services to support its 47 campuses within Texas. This rolling Request for Proposal allows vendors to submit responses continuously until March 31, 2027, with awards made throughout the term based on best value considerations. The contract term for awarded vendors extends from the award date through June 30, 2027, with possible month-to-month extensions by mutual agreement. The services requested include professional photography and videography for senior portraits, class group pictures, special events, athletic portraits, and panoramic photographs. All deliverables are expected to meet the highest commercial standards with vendors guaranteeing satisfaction to parents and the District. Pricing must be all-inclusive F.O.B. Humble ISD with no additional delivery charges accepted unless explicitly noted. Vendors are responsible for complaint resolution within 48 hours and must comply with district policies such as no online posting of student images. The evaluation of proposals employs a point-based best value methodology that weighs purchase price most heavily but also considers vendor reputation, quality, service fit, past relationships, total long-term cost, and submission completeness, including acceptance of district purchase orders and credit cards. Although there is no formal contract type specified, the solicitation emphasizes adherence to Humble ISD’s General Terms and Conditions, federal EDGAR certifications when applicable, insurance requirements, and conflict-of-interest disclosures per Texas ethics laws, including mandatory submission of the Certificate of Interested Parties (Form 1295) and IRS W-9 for tax purposes. Proposals must be submitted electronically through the District’s Ion Wave bidding system by the deadline and accompanied by all required forms and attachments. Humble ISD reserves all rights to negotiate, reject any or all proposals, and select multiple vendors to form an approved vendor list without guaranteeing contract volume or purchase. Vendors must strictly follow submission protocols, as verbal questions are not entertained and all correspondence is handled through the electronic portal. Administrative contacts are provided, but no detailed payment or invoicing procedures are specified beyond TIN certification and insurance submission instructions. Overall, the contract aims to provide Humble ISD with reliable, high-quality, and competitively priced photography and videography services tailored to the District’s comprehensive student and campus needs.