Preventative Maintenance and Repair Services for Machine Shop Equipment at the United States Air Force Academy (USAFA)

The United States Air Force Academy is seeking preventative maintenance and repair services for its fleet of mission-critical machine tools, including Haas, Bridgeport, Clausing, Kent, Flow, and FANUC models, through a sole-source, firm-fixed-price contract under FAR Part 12. The acquisition is being pursued as a sole-source award due to the exclusive OEM authorization held by Phillips Corporation for Haas equipment, which is identified as a critical requirement for maintaining the integrity and functionality of the Academy’s machinery used for academic instruction and research supporting approximately 1,500 students annually. The base period of performance is scheduled to begin on July 1, 2025, with an option to extend for up to four additional one-year periods, totaling a potential five-year contract duration. All work must be performed on-site at the Department of Mechanical Engineering facility at the USAFA in Colorado, and the contractor is responsible for providing all labor, tools, equipment, travel, and lodging required to conduct annual preventative maintenance, diagnostics, calibration, and inspections in strict accordance with OEM guidelines and industry-standard practices such as vibration analysis, ball bar testing, and geometric verification. The contract includes provisions for separately funded reactive repairs, and detailed service reports must be submitted after each maintenance visit. Offerors are required to submit a capability statement of no more than five pages demonstrating relevant experience with the specified machine types and confirming technical expertise for all equipment in the fleet, including proof of prior contracts involving similar service work. The solicitation, identified by number FA700026Q0041 and NAICS code 811310, was posted on May 6, 2026, with submissions due by May 12, 2026, and must be sent via email to the designated contracting officers, Ronald Wilson and Dawson Hopkinson, using a specified subject line format. No formal attachments beyond the capability statement are required, and no pricing, CLIN structure, or contract value has been disclosed, as this document serves as a sources sought notice and notice of intent to sole source. Phillips Corporation, with CAGE code 3MPQ0, is the only entity known to meet the OEM authorization requirement, which forms the basis for the sole-source justification. While the contracting office anticipates awarding on June 1, 2026, no payment details, accounting codes, COR/COTR assignments, or security clearance requirements are specified in the documents. The acquisition is structured as a