Solicitation for Open Market Pricing for Outsourcing Jury Mailings

The U.S. District Court for the District of Delaware is soliciting bids to outsource the full lifecycle of juror mailings, encompassing printing, assembly, mailing, and secure electronic data transfer. The contractor must produce and package summonses and questionnaires according to exacting specifications, including specific paper weights, envelope types, ink colors, window placements, and barcode requirements, all aligned with USPS bulk mail regulations. Each mailing package must be pre-sorted by ZIP code and printed with juror information in designated areas as approved by the Clerk’s Office, with sample packets submitted for review prior to production. The contractor is also required to implement a secure electronic system to transmit confidential juror data from the Court and perform biannual updates to the juror database using USPS CASS-certified software to apply National Change of Address information. All materials must be produced on 20# white paper, with distinct color-coding for reply envelopes and specific marking requirements, including red and black boxes for postage and barcode areas on envelopes. The contract has a base term of one year, beginning July 1, 2026, with four optional one-year extension periods extending through June 30, 2031. Award will be made on a Lowest Price Technically Acceptable basis, meaning proposals must meet all minimum technical requirements before pricing is evaluated. The contractor must comply with numerous FAR clauses related to inspection, packaging, privacy safeguards, security, subcontracting, and contract administration, including the requirement to obtain prior approval for any subcontractors and to return all government materials upon contract termination. Proposals must be submitted by June 9, 2026, including both electronic PDFs and physical hard copies delivered to the Court’s address in Wilmington, Delaware. Invoices must be detailed by task and sent to the designated payment office, and the contractor must provide customer service support for jurors and manage returned mailings at no extra cost. All work is subject to government inspection and acceptance at the Court’s facility, with responsibility for errors or undeliverable mail falling entirely on the contractor. No specific contract value is stated, as pricing is to be submitted by offerors, and no socioeconomic or small business set-asides apply.