1166 Frozen non-Meats & Dairy Jan-Mar 26

The Commonwealth of Pennsylvania Department of Corrections is soliciting bids for the supply of dairy cheese and frozen non-meat products to its Training Academy located in Elizabethtown, Pennsylvania for the first quarter of 2026, specifically from January 1 through March 31. The procurement requires that all items conform strictly to the specified product standards, with no substitutions in units of measure; invoices must precisely match the purchase orders issued. Delivery of products is expected within 48 hours of order placement, and fixed pricing will apply throughout the contract period. Vendors interested in submitting bids must be registered on the Pennsylvania Supplier Portal and submit their responses electronically by December 19, 2025. Active monitoring of the eMarketplace is essential as any amendments or change notices issued will form part of the solicitation and must be adhered to by bidders. The contract, identified as solicitation number 6100064976 under NAICS code 424430, includes detailed terms and conditions governing performance expectations, compliance, warranties, pricing, invoicing, and payment. Vendors must also comply with the Reciprocal Limitations Act, which favors bidders offering products manufactured in Pennsylvania or those states qualifying for reciprocal preferences, with appropriate documentation required to avoid bid rejection. Following award, a kickoff meeting is mandated to ensure alignment on contract execution. Communication and invoice submissions are coordinated through designated contacts, with bid results publicly posted on the Department of General Services eMarketplace. This procurement aims to ensure reliable, timely supply of dairy and frozen non-meat products to support the Department of Corrections Training Academy's operational needs efficiently and in full compliance with state regulations.