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This Government Contract opportunity from Department Of Labor was posted on July 23, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

Document Management and Archival Services

Closed
Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561431
SLED
Permit Mail Services for HHSC
Solicitation # HHS0017586v2
Solicitation HHS0017586v2 is an Invitation for Bids issued by the Texas Health and Human Services Commission to secure permit mail services for Disability Determination Services. The selected contractor will be responsible for the daily pickup of outgoing correspondence from a designated Austin, Texas location between 1:30 p.m. and 2:00 p.m., ensuring secure transport and same-day delivery to the USPS Business Mail Entry Unit. The scope includes processing various mail sizes, such as letters, booklets, and flats, and requires the contractor to be a certified USPS Permit/Resort Bureau with CASS and MASS certifications. The initial contract term is set from October 1, 2026, to August 31, 2027, with an option for a one-year renewal and a potential one-year extension for continuity of service. The award will be based on the best value to the State of Texas, evaluating the bidder's ability to meet specifications, performance delivery, and pricing for First Class Permit Letters and Flats. Bidders must provide a comprehensive response package, including a pricing sheet, bidder reference and qualification forms, and various state-mandated affirmations. Compliance requirements include the use of a Texas Identification Number for payments, adherence to the Texas Prompt Payment Act, and mandatory background checks for key personnel. Additionally, contractors must comply with cybersecurity training under the Texas Government Code and various federal civil rights and safety standards, including the Occupational Safety and Health Act of 1970. Responses are due by September 15, 2026, and may be submitted via the HHS Online Bid Room or on a single USB drive.
Health and Human Services Commission

POSTED

18 days ago

DEADLINE

in 4 days

AI Contract Overview

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The contract titled Document Management and Archival Services requires the comprehensive organization, secure storage, and controlled transfer of hardcopy documentation related to employment records, with strict adherence to indexing standards and audit readiness protocols. All activities must ensure the integrity, traceability, and accessibility of physical records throughout their lifecycle, supporting compliance with regulatory and operational requirements. The work involves meticulous handling of sensitive personnel documents, including cataloging, labeling, and maintaining chain-of-custody procedures to meet audit criteria without deviation. This subcontract is issued by the Department of Labor, specifically under the Cas Division 3 Procurement, with a NAICS code of 561431 for Document Preparation Services. Responses are due by August 6, 2026, at 4:00 PM, following the posting date of July 23, 2026. Performance is expected to occur at a location identified by the zip code 77416, though the exact city and state are not specified. The contract does not indicate a set-aside classification, and no point of contact information is provided in the posted data. Interested parties must access the full solicitation through the provided SAM.gov link to submit proposals and verify additional requirements.

General Info

Document management and archival services for employment records with strict audit compliance, due August 6, 2026, at 77416.

Agency

Department Of Labor → DOL - Cas Division 3 ProcurementView Agency

NAICS

561431 - Private Mail CentersView NAICS

Place of Performance

77416, DC, USA

Set-Aside

NONE

Documents

This scope was carved out of DOL-RFI-ACQ-26-0596.

The full solicitation package (1 document), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Employment Verification Research, Documentation, and Database Management Support Services

AI Contract Breakdown

Uniform Contract Format

No contract breakdown available.

Cannot generate Contract Breakdown because no documents were found from this contract's source.

Timeline

PhaseClosed
Posted

subcontract

Response Deadline

Deadline has passed

Submission Closed

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Organization & Contact Information

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AgencyDepartment Of Labor → DOL - Cas Division 3 Procurement
ContactsNo contacts available
OfficeN/A
Organization / Agency
Department Of Labor → DOL - Cas Division 3 Procurement
View Agency Profile
Office AddressN/A
ContactsNo contact information available

Full Description

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Organize, store, and transfer hardcopy documentation supporting employment records with indexing and audit readiness.

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