Outbound Mail Surge Other Than Full and Open FEMA

FEMA requires immediate surge outbound mail services to support disaster survivors affected by recent events, specifically DR4898-TN and DR4899-MS, as current capacity is projected to be exhausted by mid-May 2026. With no existing contract vehicle capable of supporting rapid task order issuance and no alternative contractor able to meet the urgent demand without significant ramp-up time, the agency is proceeding under FAR 6.302-2 due to unusual and compelling urgency. The sole-source award is being made to Allison Payment Systems / Doxim, LLC, which has demonstrated proven readiness to perform without delays, leveraging existing infrastructure, personnel, and pre-negotiated rates from an expired 2021 IDIQ contract. The work involves printing, inserting, applying postage, and pre-sorting sensitive correspondence containing personally identifiable information, with operations conducted at the contractor’s facility in Indianapolis, IN, though the official place of performance is listed as Washington, DC. The contract value is set at $225,000 as a firm-fixed-price purchase order with a one-year period of performance extending through November 30, 2026, authorized under a HSAR class deviation to exceed the standard 150-day limit. No competitive evaluation, formal inspection criteria, or detailed packaging standards are outlined, as the award rests entirely on the contractor’s existing capability, immediate availability, and compliance with prior performance benchmarks. No new security clearances or government-furnished equipment are needed, and acceptance is performance-based, relying on accuracy, timeliness, and secure handling of disaster survivor data under federal privacy protections.