IFB 30-271012DSOHF - Dairy Products Western Region

The North Carolina Department of Health and Human Services, Division of State Operated Healthcare Facilities, is seeking a qualified vendor through Invitation for Bid 30-271012DSOHF to establish an Agency Specific Term Contract for the supply of dairy products. The contract serves two facilities in the Western Region: Broughton Hospital and the J. Iverson Riddle Developmental Center. The scope includes the delivery of Grade A Pasteurized dairy items, such as milk, sour cream, and cottage cheese, with a specific requirement that products be delivered with a minimum seven-day shelf life from the delivery date. The vendor is responsible for stock rotation and the exchange of expired products. Deliveries are made on an as-needed basis during specified facility hours, and emergency deliveries must be fulfilled within four hours at no additional cost. Award decisions will be based on the lowest responsive bid that meets all technical specifications. Vendors must comply with FDA standards of identity and North Carolina quality and sanitation regulations, and glass containers are strictly prohibited. Required submission documents include a pricing form, customer references, financial condition certification, and state certifications, all submitted via the Ariba Sourcing Tool by the September 28, 2026, deadline. The contract emphasizes sustainability and environmental labeling, requires registration with the NC Secretary of State upon award, and mandates compliance with E-Verify for employers with more than 25 employees. Invoicing is handled via single invoices per order, with payment contingent upon inspection and acceptance by the State.