Event Venue and Meeting Room Setup

The contract requires a four- to five-star hotel venue in Cilegon capable of hosting large-scale events for up to 3,500 attendees, with a primary function room measuring 41 meters by 21 meters that must be completely pillar-free to ensure unobstructed space for configurations and crowd movement. In addition to the main hall, the facility must provide a dedicated VIP room and multiple dedicated meeting spaces to support concurrent programming and executive needs. All technical, logistical, and safety requirements must be fully compliant with local and international standards, including robust security protocols and emergency evacuation systems tailored for high-density attendance. The venue must be fully equipped and staffed to support event production, with all setup and teardown services included as part of the agreement. The contract is classified as a subcontract under NAICS code 722310, specifically for accommodation and food services, and is issued by the US Embassy Jakarta under the Department of State. The solicitation was posted on May 5, 2026, with responses due by 3:00 AM on May 21, 2026. Performance is required at the specified location in Cilegon, and the entity selected must demonstrate proven experience in managing events of comparable scale and complexity. While no set-aside provisions are defined, the offering is open to qualified subcontractors who can meet the exacting spatial, safety, and service criteria outlined by the embassy for official diplomatic and large public functions.